Note: this article isn't an in-depth, step-by-step guide. The goal is to provide an overview of the process and link to more detailed articles for each step.

Inventory setup

In order to get our inventory management tool tracking your inventory as you use it, you need to set up three sections on the back end:

*These two don't need to be set up in a particular order, but they do need to be completed before you sync your products to our management tool.

Tip: each of these subsections has a more in-depth guide. To open it, just click the blue heading.

Vendor setup

Setting up vendors allows you to keep your purchase orders organized—as well as the products within those purchase orders.

Locations setup

Locations allow you to know exactly where you're storing your products. This is especially handy if you store your products in more than one place.

Product setup

Product setup can be broken into two phases:

  • Adding products: Allows you to select which products to track, as well as associated costs/markups and other internal information

  • Taking an initial count: gives Shepherd a baseline number for tracking products

Ordering and Receiving Inventory

Creating purchase orders

With the products, locations, and vendors all set up, you'll be able to start making purchase orders. You can make a purchase order through a button on the Inventory Dashboard, or through the purchase orders section of the inventory tool.

Receiving inventory

Once you've received your orders, you'll need to confirm that your orders—as well as the quantities of the products in those orders—have been received. This will automatically update your order quantities in Shepherd.

Monitoring Inventory

On top of seamlessly integrating with administering and ordering different products, our inventory management software also allows you to monitor the financial side of your inventory. There are two main places where you can keep track of inventory:

Dashboard

From the dashboard, you can quickly see:

  • The total value of your inventory

  • The current cost of goods sold

  • Outstanding purchase orders

  • Products at re-order point

  • Top-selling products

You can also create a new purchase order and receive inventory.

Reporting

There are two built-in reports in the inventory management tool:

  • Product sales/usage: provides a holistic view of what products you’ve used and any associated costs charges

  • Single product: gives an in-depth view of how a single product

Transactions

This section of our inventory management tool allows you to monitor your products from a transactional standpoint. You can use it for looking up returns, as well as expired, stolen, spilled, and damaged inventory.

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