Note: this article isn't an in-depth, step-by-step guide. The goal is to provide an overview of the process and a link to more detailed articles for each step.
Take a Look
Inventory Setup
In order to get our inventory management tool tracking your inventory as you use it, you need to set up three sections on the back end:
Vendors* | Locations* | Inventory Items |
*These two don't need to be set up in a particular order, but they do need to be completed before you sync your products to our management tool.
Setting up vendors allows you to keep your purchase orders organized—as well as the items within those purchase orders. | Locations allow you to know exactly where you're storing your items. This is especially handy if you store your items in more than one place. | Once locations and vendors are complete, item setup can be done in multiple ways from the Admin side, as well as the Inventory side. |
Ordering and Receiving Inventory
With the products, locations, and vendors all setup, you'll be able to start making purchase orders. You can make a purchase order through the purchase orders section of the inventory tool.
Once you've received your orders, you'll need to confirm that your orders—as well as the quantities of the items in those orders—have been received. This will automatically update your order quantities in Shepherd.
Monitoring Inventory
On top of seamlessly integrating with administering and ordering different products, our inventory management software also allows you to monitor the financial side of your inventory. There are four main places where you can keep track of inventory:
Dashboard | Inventory Status | Counts | Transactions |
Dashboard
From the dashboard, you can quickly see:
Estimated Revenue from Inventory
Calculated from the qty on hand (regardless of the date) x average sales price in the last 365 days, including dispensing fees and discounts.
Items Below or at Reorder Point
Current Cost of Goods Sold
Calculated from the qty on hand (regardless of the date) x average sales price in the last 365 days, including dispensing fees and discounts.
Total Cost of Inventory
The total cost of Inventory on hand (regardless of the date).
Purchase Orders
Top Selling Items
Inventory Status
This lists all Inventory Items and can be filtered by several categories.
Single Item
Usage
Current Quantity on Hand (QOH)
Quantity on Order
This reflects the quantity of each inventory item that has been successfully ordered but not yet received
Order Quantity
Minimum Quantity
Maximum Quantity
Reorder Point
Cost of Unit of Measure
Total Cost Value
Total cost of inventory on hand
Projected Revenue
Projected revenue from selling what is on hand
There is also an "Options" button to filter the items further based on: Under or at Reorder Point, Under Minimum Quantity, Over Maximum Quantity.
Once the items are filtered to your liking, then you can click 'Download' to create a PDF or CSV report.
Creating Counts will be useful when its time for those physical checks to help ensure everything is being tracked and notated correctly. Use Counts to:
See current quantities on hand
Update current quantities on hand for the Inventory tool to build off of
This section of our inventory management tool allows you to monitor your items from a transactional standpoint. You can use it for looking up returns, as well as expired, stolen, spilled, and damaged inventory.