Note: this article isn't an in-depth, step-by-step guide. The goal is to provide an overview of the process and a link to more detailed articles for each step.

In order to get our inventory management tool tracking your inventory as you use it, you need to set up three sections on the back end:



Inventory Items

*These two don't need to be set up in a particular order, but they do need to be completed before you sync your products to our management tool.

Setting up vendors allows you to keep your purchase orders organized—as well as the items within those purchase orders.

Locations allow you to know exactly where you're storing your items. This is especially handy if you store your items in more than one place.

Once locations and vendors are complete, item setup can be done in multiple ways from the Admin side, as well as the Inventory side.

With the products, locations, and vendors all set up, you'll be able to start making purchase orders. You can make a purchase order through the purchase orders section of the inventory tool.

Once you've received your orders, you'll need to confirm that your orders—as well as the quantities of the items in those orders—have been received. This will automatically update your order quantities in Shepherd.

On top of seamlessly integrating with administering and ordering different products, our inventory management software also allows you to monitor the financial side of your inventory. There are four main places where you can keep track of inventory:






From the dashboard, you can quickly see:

  • The total value of your inventory

  • The current cost of goods sold

  • Open and/or Pending purchase orders

  • Products at re-order point

  • Top-selling products

Creating Counts will be useful when its time for those physical checks to help ensure everything is being tracked and notated correctly. Use Counts to:

  • See current quantities on hand

  • Update current quantities on hand for the Inventory tool to build off of

There are four built-in reports in the inventory management tool:

  • Inventory Items Below or at Reorder Point

  • Inventory Items Sale/Usage

  • Inventory Single Item

  • Inventory Status

This section of our inventory management tool allows you to monitor your items from a transactional standpoint. You can use it for looking up returns, as well as expired, stolen, spilled, and damaged inventory.

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