TranscribeAI is here to lighten your documentation load - helping you capture notes quickly and efficiently so you can focus more on your patients and clients. With just a few small adjustments, you can get even more out of your TranscribeAI experience.
Here are our top tips, straight from the TranscribeAI team and veterinarians who use it every day!
TranscribeAI is more than dictation, it’s your virtual assistant for faster, smarter veterinary notes.
Set Up for Success
Reduce background noise
TranscribeAI works best in quieter environments. In exam rooms, try closing the door and minimizing distractions like fans or running equipment.
Consider a clip-on mic
If you move around frequently, a small wireless microphone can help ensure consistent audio quality. These are optional, but helpful if you’re often on the go during appointments.
Speak Naturally
No need to change your tone or pace - just talk as you normally would with clients. TranscribeAI is designed to understand and summarize natural conversations.
Use Simple Prompts for SOAP Notes
Help TranscribeAI organize your notes into SOAP sections by using natural cues like:
“For history…”
“On exam…”
“My assessment is…”
“Plan will include…”
These gentle hints help TranscribeAI structure your documentation more accurately.
Speed Up Editing with AI Insight
After recording, use AI Insight to automatically draft your SOAP sections. You can review and tweak as needed. The more you use it, the more it adapts to your unique documentation style.
Say It Out Loud
If a client shares something important, speak it out loud during the visit. For example:
“Owner reports that Bella has been lethargic since yesterday afternoon.”
This ensures those key details are captured in your notes.
Know When to Use AI Insight
Many doctors prefer to:
Record the visit
Pull in the transcription and physical exam
Save that to the SOAP
Then return to AI Insight to generate additional content like discharge instructions
AI Insight and edits must happen while the TranscribeAI session is still open. Once you save the session to the SOAP, all edits happen directly in the SOAP, and the TranscribeAI session ends.
To make additional edits later, start a new TranscribeAI session.
Customize Your Physical Exam Defaults
You can now choose whether unmentioned fields in the physical exam template default to normal.
To Adjust This:
Go to Admin
Select Clinic Settings -> General -> AI Settings
Toggle Default to normal Physical Exam Template values on or off