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Scout (open beta)

Cloud-based dental charting & anesthesia management platform for veterinary teams that replaces paper forms with real-time digital workflows

Updated over 2 weeks ago

What is Scout?

Scout is a cloud-based dental charting and anesthesia management platform built for veterinary teams. It replaces paper forms with intuitive, real-time digital workflows that improve efficiency, reduce errors, and enhance patient safety during dental and surgical procedures. Scout automates all key calculations - including drug dosages, fluid rates, and CRIs - to streamline anesthesia planning and monitoring from start to finish.

Integration Overview

The Scout and Shepherd integration empowers veterinary teams to streamline their workflows by enabling direct access to patient data from Shepherd within the Scout platform. This seamless connection reduces manual data entry, improves data accuracy, and ensures complete, consistent patient records across both systems.

When a new case is created in Scout, patient details are automatically pulled from Shepherd to speed up intake and reduce errors. Once the case is complete, a comprehensive anesthetic and dental record can be exported directly into the patient's file in Shepherd.

Technical Highlights

This integration supports bi-directional data flow, keeping patient data synchronized between systems.

Integration Capabilities:

  • Import from Shepherd: Automatically import client and patient data when starting a new case in Scout

  • Export to Shepherd: Push finalized anesthetic and dental records back into the Shepherd patient record

These features create a unified experience for your team by consolidating patient and clinical data in one place.

Clinical & Business Impact

  1. Save Time: Eliminate redundant data entry and save over 100 hours annually per surgery technician

  2. Drive Revenue: Practices using Scout typically generate over $200,000 in additional annual revenue by replacing paper forms

  3. Improve Consistency: Maintain accurate, up-to-date patient records across both platforms

  4. Enhance Team Collaboration: Gain shared visibility into patient data and case progress for better communication

Getting Started

To determine if Scout is right for your hospital:

  1. Schedule an introductory meeting with the Scout team

  2. Explore the platform in a live clinical setting with a 15-day free trial

  3. Receive onboarding support to ensure your team gets started smoothly and quickly

How to Enable the Scout Integration

To activate the integration within Shepherd:

  1. Navigate to ​Admin -> Integrations -> Data Connections

  2. Select the Scout integration tile

  3. Toggle the Enable Integration switch to activate the connection.

  4. Navigate to your Admin -> Clinic Settings to record your Clinic ID

  5. Contact Scout and provide your Clinic ID to complete configuration

Need Help or Want to Contact Scout?

For support or questions, reach out to the Scout team:

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